Over the past three years the refurbished used printer copier scanner office equipment has exploded. Companies haev realized that  business class equipment, full size floor  printer copiers,  than costs thousands of dollars new are designed for many years of use and millions of copies.  companies learned that quality refurbished printer copier scanners 3..4 years old have many years of life left in them and they cost 50% less than new ones with the same features.  However, the trick is knowing which brands and models to select.  It may surprise you that the biggest names are the less desirable ones to obtain used or refurbished.

First, what is a refurbished machine? There are two types: dealer select and standard refurbished. Dealer select refurbished copier printer scanners are LOW page count machines (less than 300,000 pages on them), completely refurbished with all fresh maintenance items and 2 to 5 years old. Dealer select recondition printer copiers  models are int he $1900 to $3500 range in cost depending upon features and speed.

Standard used refurbished machines are older models, usually higher page counts and most of the time less reliable units. These models are int he $500 to $1200 range in cost.  These are the models dealers just want to get rid of at just about any price.  These are not off lease recent model office equipment.   You will see many of these when companies have going out of business sales. They have a very limited life span due to parts being discontinued  and higher copier printer maintenance costs.

Most reputable now one man shows (companies with only one or two employees ) dealers do not deal in the older used models that are not dealer select. However, its still a buyer be ware on used re conditional copier printers.  One way to make sure you are getting a recent model machine is to check on line. Or better yet haev the seller show you the serial number with manufacture date of the office equipment.  Beware of any piece of equipment that has no serial number sticker with date! If you are not sure ask here or send and email to Advanced Business Computers Inc.  for a quick response to your questions about a particular model.

With all the models of copier printer scanners on the market is may be a bit confusing of which models or brands to consider.  This entry is based on the fasting moving brands of printer copiers from off lease machines with the export market taken out of the equation.  Major leasing companies send most of their off lease equipment to 2 to 3 major wholesale distributors of copier printer scanner equipment in the USA. Dealers then receive daily lists to bid on the used machines to refurbished for their clients.

The fastest moving brands of used reconditions copier printers scanners from these warehouses are Kyocera, Ricoh and Sharp.  Yes, Canon , Toshiba and other models do sell but not as quick as the top three.  Between the used Kyocera Ricoh and Sharp copier printer scanners equipment the Kyocera KM_3035 / 4035 / 5035 with under 300K pages and complete systems (copier, duplex,  printer scanner and fax) move within a couple hours. Sharp AR-M455 and AR-M355 are the next copiers printers.

The ones that move the slowest of the major brands are Xerox, Konica-Minolta, Canon and Toshiba brands of copier printer MFD.  When talking about Ricoh that includes all Ricoh brands: Lanier, Gestetner and Savin. Kyocera include used refurbished Copystar copiers printers.  All brands that do not have the fax and scanner feature are slow movers. The majority of the people who are in the market for copier printers new, used or refurbished what all the features included in the copier printer MFD. The up an coming models due to low availability of the most popular Kyocera and Sharp are the Kyocera of Copystar 3050, 4050 and the 5050.  when dealers select used machines to refurbish they look at the durability of the copier printer, cost to refurbished and  market feature demands.

Determine whether to buy a new verses refurbished send copier depends upon your demands. Digital copiers are the most economical way to copier documents at high speeds. Plus, you get the advantage of a wide variety of standard options not available on standard printers.  Multifunction copiers consist of copy, printer, scanner and network. Most have digital copiers printers have options including faxing, stapling, large capacity drawers, stackers and collation.

Before you make you purchase of a multifunction copier printer scanner know you your estimated monthly usage.  Big price stickers on new digital copier’s printers make many buyers to consider refurbished use machine. With the number of business failing today the used market is hotter than used digital copier printers could be a smart idea for companies of all sizes or people looking to reduce costs while getting a true multi-function copier printer scanner equipment.

When selecting a used machine ask about warranties and age of the machine. As a general rule do not get a machine older than 5 years or one with over two months duty cycle. Make sure the copier printer scanner was recently serviced and obtain a copy of the service error log from the machine.  Do not assume that a used machine is a great deal because of its name or price. Many of he best name copier printer scanners, such as Canon, Xerox and Toshiba have very very low resale value. If you need assistance contact Advanced Business Computers Inc for more information or post a question on this blog.

With all the companies going out of busy its become a free for all in the user copier printer scanner fax markets.  We consistently get calls from companies who have purchased used copier printers machine from companies going out of business or at auctions that lasted a few days and then started to haev problems.  When purchasing a used or reconditioned copier printer scanner fax whether Canon, Ricoh, Sharp, Kyocera or other brand you need to thoroughly test the unit.   Better yet hire a certified service technician to check ti out first before parting with your hard earned money.

One of the more common problems we are starting to see lately is the system rest of the factory configured calibrations and even the serial numbers. on many brands of printer copier scanners fax MFD machines a service technician can reset the factory ONLY calibrations settings. These settings control the laser strength, density calibration and even house the serial numbers.  Once these are reset they can not be recovered or properly recalibrate because these calibration settings were done at the time of the manufacturer of the copier printer using specialized equipment not available in the field. can you tell if the settings haev been changed?  Yes and not

If you print the configuration or service log history you may notice an entry stating that the system was reset. Or if you print the used reconditioned copier printer configuration or service page and notice no serial number then you know somebody tampered with the counters, and factory only settings.  Purchasing a used copier printer fax is just like purchasing a used car. You want to know the true past history and usage. It’s better to have a service technician review the copier printer scanner used or refurbished equipment before you buy to prevent costly repair maintenance after a few days or weeks after purchase.

What can go wrong when the settings are reset? Plenty – first image quality when you replace the developer or drum unit. Second – lose of functionality of the unit that requires activation codes to use the fax, scanner or printer features.  Inability to get a maintenance agreement because the serial number and history is wiped out.  Used refurbished printer copier scanner office equipment will greatly reduce your overall cost but selecting one that was reset can be a costly mistake.

There is always a debate whether to obtain a new full size copier printer scanner fax instead of a refurbished one. When you look in the lower end of the marked (Sub $1000 machines) it usually best to obtain a new copier printer or one that has less than 1 month duty cycle of pages. The duty cycle is defined as the maximum number of pages that the manufacturer the user should stay below each month.  Many new HP printers that are in the $1000 and above range have duty cycles of 200,000 pages or more.  The general rule of thumb is not to buy a used recondition HP printer copier scanner fax or any other brand that has more than 1.5 months of duty cycle so it will still have 5..7 years of very useful life.

If a used recondition HP 5035MFP, which is HP’s highest end black/white current model copier printer scanner, has over 340,000 pages then find another one. The HP 5035mfp is useful life designed for 4,000,000 (4 million pages) or more so we are talking about less than 10% of usage. Currently, the new HP 5035mfpxs cost $5,999.99 web pricing. However, you can obtain a quality use on for as little as $1995. That’s a giant savings!  The HP 5035MFPxs comes with the works: copier, printer, scanner, fax, stapler, 4+ drawers and rolling cabinet. Its designed for a small company of 5 to 12 people or a department level machine for large corporations.

Used recondition HP printer copier scanners of this durability will give you years of useful life. You may want to considered a printer maintenance program that includes everything except paper.  Printsolv and other PMS (print management systems) frees up your time by taking care of all supplies, repairs, parts and if you choose your vendor well it doe sit automatically so you do not need to chase for repairs or the supplies. If your are located in Florida  call Advanced Business Computers Inc. in Miami Florida for complete details and how to get the equipment at no cost when you select the Printsolv program. Currently they haev used reconditioned HP 5035mfp and other bands for quick delivery.

Quality copier printer scanners are designed for 7 to 10 years of life just like your car. I know one client that have many HP laser printer 4+, 5 and 4000’s 8 to 12 years old. They refuse to get rid of them because that HP model laser printer is built like a rock. In fact, they keep ask for refurbished use HP printers!

Does a quality car only have 3 years of life? The average car on the road is over 5 years old. You use a car to get from point A to B. You use a printer, copier and MFD to produce pages with text and graphics. Who says that a new $8,875 copier printer is any better than an off lease recent model (2..3 years old) well maintained used printer copier?  How old is your HP laser printer? Is it still doing the job?

Then why not consider a high quality, select off lease lightly used copier printer that saves you thousands of dollars?

Or do you always need the newest gadget that costs the most and depreciates the fastest?

I’m not talking about the small desktop units. The copier printers discussed are mid to high MFD all in ones that are extremely durable machines with years of life left in them.

Best of all you can grab one for as much as 67% or more off their original price! The trick is knowing which machine to select. Just like the used car business, some used copier printers companies will take you for a real ride!

Off Lease Do’s and Don’ts

First: Know the print or copier company. Have you done business with copier printer service company in the past? Do they offer service or a flat per page, including copier printer repair, parts and supplies? Will used copier company provide client referrals?

Second: How old is the equipment? Stick to equipment no more than 3 years old. You do not want used copiers or printers that have hard to fine parts. The best (most durable and easy to get parts) used copiers are Kyocera, Copystar, Ricoh, Lanier, Gestetner and Savin brands

Third: Check the page count. Just like a used car you want low mileage (low page count). Try to stick to used copiers or refurbished printers with 2 months of duty cycle usage or less. Ask about a maintenance program for the used printer scanner copier.

Fourth: What is the monthly duty cycle? Most companies print less than 19% of the maximum monthly duty cycle. Take the total duty cycle of the used copier and divide it by 5. Your monthly copier usage should be lower than this amount.

Fifth: Know the brand. Not all models and brands are equal. In fact some of the best known brands are the worse to get used. Some will last many years while others are problematic. Call and ask questions.

Example of a Dealer Select and the information discussed:

Mita-Kyocera 4035

Network Copier / Printer / Fax / Scanner / Duplex / Cabinet

Duty Cycle 200,000 per month

Fast 40PPM

Equipment value new with above features: $9,987

2 years old with stand

Current page count 184,743

Maintenance cycle 300,000 pages – this is huge. Most brands have a             80k to 150K maintenance cycle. They machine rocks!

This used copier printer scanner all in one machine has many years of life left.

If you have may questions please feel free to contact us.  See our website for additional information. Feel free to call us or request help through our blog or go ahead to our website or call us for a quick response.

I hope this article was helpful.

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