When you purchase or lease a fax what are the options? How do you know the durability of the fax equipment? What are the standard features of fax equipment?  Selecting a fax machine as simple as checking the prices and speed.

Fax speed: We are talking about the transmission and receiving speed. In the USA most modern fax machines speeds is 33.6 baud. Older faxes are 19.6. The higher the number the faster it can send and receive. However, the actual speed is determined by the phone line quality and the slower of the two fax machines connected. If you send faxes overseas then expect slower fax machine sending and receiving.

Document feeding: The standard automatic document feeder (ADF or DAFD) can handle 30 pages. Mid range and higher machine will handle 50 and high volume fax equipment will handle up to 75 pages.

Three main fax machine or copier fax scanner all in one features to consider:

Fax printing feature: Printing all faxes received is the standard way of receiving faxes.  Due to legal requirements many companies are forced to retain a hard copy of faxes.

Faxing to computer storage and review: If you have an all in one copier, a fax copier or a fax software package you have the option to receive all your faxes to your computer system. Check with your copier scanner all in one dealer about this option and how to set it up on your computer network.  Basically this method sends all your faxes machines documents to your computer to review before printing. This cuts down on paper and toner costs but INCREASE man hours.

Many people like this option thinking it will reduce costs. It does not!!! Even if you just spend one human minute per fax to review them, it costs more in labor than the actual cost of paper/toner which takes on the average 5 seconds to review.

However, this is a great way to archive faxes due to legal requirements and reduces physical store space of actual pages printed on your office fax machine.

Fax to email: Many companies demand this feature. This features let you scan a fax a document on you office fax equipment and send it as an email. The fax sending process will send it either as a tiff or PDF file to somebody’s email. If you need the ability to spend in different formats talk to your copier fax scanner dealer to see which models have this ability.

One way to make sure you get all the office laser fax machine features at a great price is by obtaining a quality high end used fax machine at a low end price. Many companies buy laser office fax machines by price instead of durability, operating costs and features. High end faxes are designed for many, many years of quality service.  In addition, they are less costly to operate and fail less often.  Review quality used fax machines and compare the per page costs to new low ends ones and you will see a big difference!

If you have may questions please feel free to contact us.  See our website for additional information. Feel free to call us or request help through  our website or call us for a quick response.

Advanced Business Computers, Inc.

All rights reserved Copyright Advanced Business Computers, Inc. 2009

What is and What Isn’t a True Office equipment Copier Printer Management Program or Printer Scanner Lease Program?

Many copier leasing companies try to make you believe that there are one size fit all or rigid printer copier lease agreements.  With Advanced Business Computers Inc.  each and every copier leasing program is designed based upon your current and future structure. In contrast to the current up-sale culture of most copier leasing companies, get a office equipment management program using your existing equipment, new equipment or combination to increase our productivity while avoiding additional costs were possible.

A true office equipment provider:   It’s the printer, copier and all in one device equipment  management provider to present a program that makes your life easier. Through a through understanding of your business model the programs could reduce your current costs by 15% to 37%.

Some steps Advanced Business Computers Inc use to evaluate your environment:

• Review your current digital copiers leases, laser printer and office equipment usage
• Determine your current color copier or black and white printing copying costs: hard and soft costs
• Identify current bottle necks and inefficiencies in your copier scanner printer equipment
• Review your present office equipment environment (layout) with you and develop a plan to give you better control
• Create a program designed around your not around the copier leasing companies agenda.

And here is an important factor. .

It’s Advanced Business Computers Inc  job to create a quality solution that makes your life easier to give you time for more important business tasks at the same time as being cost effective. If we do not do this then you will not be satisfied and we will lose you as a client. It’s to our and your benefits to create a program that works for you.

Why Copier companies and traditional leasing companies do not Advanced Business computers. The programs for Advacned Business Computers clients are in sharp contrast to Up-Selling you new hardware. Some programs do not even consist of replacing your existing equipment or centralizing that cost 79% of the company’s survey more money than it saved them. You will know the true cost.

Traditional copier leasing companies hide your true costs in lease agreements. Printer copier leasing companies play ticks with your laser printer or digital copier page counts. Plus, if you need new equipment, which copier printer leasing companies always say you do, then most copier scanner leasing companies forced you to fit into a particular vendor hardware list.

Get a office equipment program not based on one particular brand such as Sharp, Canon, Hewlett Packard, Epson, Gestetner (Ricoh), or other brand. Our job is to make your business run more effectively with less time involvement on your part and less headaches.

Wait there’s more. . .

Did you know that 79% of the companies who lease equipment in the traditional method actually spend 45% to 67% more per page than they should because of how the lease program is setup? Do you know your true per page true cost and how to calculate it?

Call and ask for. . .

“What Copier printer Leasing Companies Hide and Do Not Want YOU To Know

(this is a DIRTY little secrets that makes them rich and hides your true costs!)

How do you think Xerox, Canon,. Sharp, Ricoh and Minolta became so big? That’s right call now to get the 100% Free report!

Feel free to request help through Advanced Business Computers Inc blog or Advanced Business Computers Inc .

I hope this article was helpful concerning why to lease copier printers instead of tying up your capital during poor economic times. Get the MFD digital copier or laser printer needed now to stay competitive and reduce costs.

Part II

Part I covers your laser printer, copier printer or all in one office equipments spooler basic print spooler configurations. Other printer configurations including delayed printing of letters and other documents from your copier printer will greatly increase your productivity.

If the noise bothers you when you use the laser printer scanner or the laser printer or copier is near your computer and you don’t want to be disturbed by printer noise, you can pause the printer. Right-click on the printer’s or Copier’s icon and in the popup menu click on “Pause Printing”. Then when you are ready to go to break or lunch, click on “Pause Printing” again to let the printer work while you are away.

If your computers operating system is Windows 2000, Visa or XP, you can schedule exactly when the print will start. First you will need to pause or stop the copier scanner printer before you print the letter. Then double-click on the printer’s icon to open the printer’s queue window. Then Right-click on the name of the letter in the queue and select “Properties” in the popup window. On the “General” tab, in the “Schedule” section, set the radio button for “Only from” and set a time interval during which you want the letter to print.

If you have the required rights, rather than schedule when the letter will print through your copier printer, you can set a time interval during which the printer is available. In the print queue windows “Printer” menu, select “Properties”. In the windows printers Properties dialog box, on the “Advanced” tab, set the “Available” time interval for the printer.

If you want quick access to these various printer or copier scanner configurations, click on the “Add Printer” icon and use the “Add Printer Wizard” to install another copy of your printer. On the “Add Printer Wizard” where you select “Keep existing driver” or “Replace existing driver”, set the radio button to “Keep existing driver”. Give the printer copier a descriptive name on the “Printer name:” page. Example of names HP LaserJet lunchtime, sharp copier after hours, etc…

When you print, select the desired configuration from the “Print” dialog box of you copier printer scanner.  An easier way is to create desktop short cuts to the configurations.  Make a shortcut for lunch time, after hours or first thing in morning.  Yes, you can drag the letter to the “Lunchtime LaserJet” shortcut at any time and the print will be ready when you return from lunch.

Remember you don’t have to accept Windows default configurations for printing. You can have your letters printed immediately or at a time of your choice through short cuts or selecting for the configuration screen of the printer copier scanner.

When you start using the lunch time and after hours printer spooling commands it’s essential that your laser printer, copeir printer and other all in one office equipment is always in great working order.

Just like you car that needs oil changes and new tires, your laser printer, digital copier printers and all in one office equipment needs maintenance to provide quality prints and years of service before breakdowns.

Ask Advanced Business Computers Inc. how to get 100% FREE maintenance on your office equipment now!  In fact, they will provide a FREE maintenance of your laser printer just for trying a toner cartridge.

Please feel free to contact us, leave blog comments or ask questions.

Sincerely,

Advanced Business Computers Inc

www.abctechsolutions.com Have a fantastic weekend!

How Simple Steps Saves you Hundreds On your Laser Printer, Copier and Fax Repairs

Do you do regular maintenance on your laser printers, copiers, or fax machines?  Your printer, copier printer or fax machine are just like your car that require oil changes and new tires. Your office equipment needs regular maintenance and lubrication to produce quality prints and provide years of service. The laser printers and digital copiers have many gears, rubber rollers and other parts that break down.

When they break the repair bill could cost hundreds of dollars. You can prevent costly laser printer repairs and copier service.  What are the basic maintenance procedures to keep your laser printer, digital copier and fax machines working longer between breakdowns?

5 Hot Tips To Prolong The Life of Your Laser Printer, Copier printer or Fax Machine

First tip Power. Please always power off your photocopier before you do any of the following maintenance on your LaserJet printer or plain paper fax machine. Also, these tips are for toner based printers, copiers and fax machines. They are not for ink based machines such as desk jets, photo smart, multi-pass, office jets, etc).

Second tip Cleaning. Simple right?  Over time dirt, toner and paper accumulates in your laser printer and copiers. Use vacuum designed for toner removal to clean out your printer, copier and fax once a month. This will help prevent dirt from destroying your drums and fuser assembly.

Third tip Use paper quality. Use paper that produces less paper residue and fibers. Paper leaves behind fibers (paper particles) that accumulate in your laser printer, digital copier and fax machines.  Just like dirt, over time paper fibers will cause damage to your drum, transfer corona rollers and fuser assemblies. Plus, they will even cause some paper jam problems from the paper trays.

Forth tip Lubrication. This one you may need a service technician for this one.  All toner based machines have fuser assemblies and drive gears.  If your fuser assembly fails it’s a costly repair.

The best suggestion I have is to ask your toner supply company to see if they will lubricate your copier or printer FREE when they deliver your toner cartridges. If you use a company that offers supplies and repairs then they should do this for FREE.

This should be done approximately every 30,000 to 40,000 pages. If you are not sure ask you printer or copier repair company for recommended lubrication intervals for your photocopier or laser printer.

Fifth tip Power Protection. Protect your laser printer, photocopier or fax machine form power problems causes by surges, brownouts and lightening.  However, did you know that not all surge protectors are not created equal?  You want a surge protector with a rating of 1200 joules or higher.

WARNING: Do not put printers, copiers or fax machines on an UPS.

Laser printer repairs are expensive. Photocopier service calls are even more. Maintenance is cheap and sometimes 100% free.

Feel free to call us or request help through our blog or go ahead to our website for a quick response. I hope this article was helpful.