Does your company  lease or have a maintenance agreement for copier printer scanner multi-function machines from Sharp, Xerox, Canon, Minolta, Toshiba, Ricoh or other company?  Do you know your options at lease end can greatly reduce costs while improving efficiencies of your office?

First let’s be realistic: Printer copier leasing companies are interested in one thing and one thing only -> Lock you into a 3 to 5 year copier scanner lease so nobody else can offer you better equipment, pricing or service.  They want to move new hardware and lock you for several years because they have quotas to meet from Canon, Sharp, Ricoh, Minolta or they loose their dealership.

Point One: How do you know?  Do the following:  ask your copier leasing dealer what brands they offer new. If only can offer one printer copier brand or a copier printer scanner brand series all made by the same company (Ricoh, Lanier, Savin and Gestetner are all the same copier company) then you know they have quotas to meet and they have an agenda to move hardware whenever they can period.

“…they have an agenda to trap you for years ”

If this is the case be careful! Just because digital copier printer is a well know brand does not mean it’s the most cost effective or efficient equipment you!

Point two: Bugging you way before renewal time. This is another tactic to trap you even longer and to move more copier leased equipment again. If you printer copier equipment is functioning well and it meets your needs then why are they bugging you?

Simple: They need to keep moving equipment to meet quotas and they do not want to take a chance that another company may offer you better equipment at a competitive price.  This is a tactic to lock you up for another bunch of years beyond your original contract for 3 to 5 years!

Point Three: Over billing for pages you do not use. This is the third and most abused tactic of copier printer scanning leasing companies. Include pages in the lease that they know you will never use. They will ask you what is your estimated monthly volume then they add a few thousand pages and quote you the bunch of pages at a seeming low price.

Did you know 87% of the companies who fall for this copier per page tactics actually costs you 243% to 380% more per page than quoted because you never use up all the allocated monthly or quarterly pages?

Why pay for pages you never use? There is no page overage or lease refund! You pay the monthly price even if you do not print a single page.

“….costs you 243% to 380% more per page than quoted.”

Why are these three points important?

Simple: Your company’s’ business is to make money. You do this by offering your product and service while keeping costs down on your needs to make a profit. Every dollar you save in print management costs of copier printers actual costs and efficiencies increases your profits and pay check.

You have better options: Wait for Part II or contact Advanced Business Computers Inc now!

When you purchase or lease a fax what are the options? How do you know the durability of the fax equipment? What are the standard features of fax equipment?  Selecting a fax machine as simple as checking the prices and speed.

Fax speed: We are talking about the transmission and receiving speed. In the USA most modern fax machines speeds is 33.6 baud. Older faxes are 19.6. The higher the number the faster it can send and receive. However, the actual speed is determined by the phone line quality and the slower of the two fax machines connected. If you send faxes overseas then expect slower fax machine sending and receiving.

Document feeding: The standard automatic document feeder (ADF or DAFD) can handle 30 pages. Mid range and higher machine will handle 50 and high volume fax equipment will handle up to 75 pages.

Three main fax machine or copier fax scanner all in one features to consider:

Fax printing feature: Printing all faxes received is the standard way of receiving faxes.  Due to legal requirements many companies are forced to retain a hard copy of faxes.

Faxing to computer storage and review: If you have an all in one copier, a fax copier or a fax software package you have the option to receive all your faxes to your computer system. Check with your copier scanner all in one dealer about this option and how to set it up on your computer network.  Basically this method sends all your faxes machines documents to your computer to review before printing. This cuts down on paper and toner costs but INCREASE man hours.

Many people like this option thinking it will reduce costs. It does not!!! Even if you just spend one human minute per fax to review them, it costs more in labor than the actual cost of paper/toner which takes on the average 5 seconds to review.

However, this is a great way to archive faxes due to legal requirements and reduces physical store space of actual pages printed on your office fax machine.

Fax to email: Many companies demand this feature. This features let you scan a fax a document on you office fax equipment and send it as an email. The fax sending process will send it either as a tiff or PDF file to somebody’s email. If you need the ability to spend in different formats talk to your copier fax scanner dealer to see which models have this ability.

One way to make sure you get all the office laser fax machine features at a great price is by obtaining a quality high end used fax machine at a low end price. Many companies buy laser office fax machines by price instead of durability, operating costs and features. High end faxes are designed for many, many years of quality service.  In addition, they are less costly to operate and fail less often.  Review quality used fax machines and compare the per page costs to new low ends ones and you will see a big difference!

If you have may questions please feel free to contact us.  See our website for additional information. Feel free to call us or request help through  our website or call us for a quick response.

Advanced Business Computers, Inc.

All rights reserved Copyright Advanced Business Computers, Inc. 2009

What is and What Isn’t a True Office equipment Copier Printer Management Program or Printer Scanner Lease Program?

Many copier leasing companies try to make you believe that there are one size fit all or rigid printer copier lease agreements.  With Advanced Business Computers Inc.  each and every copier leasing program is designed based upon your current and future structure. In contrast to the current up-sale culture of most copier leasing companies, get a office equipment management program using your existing equipment, new equipment or combination to increase our productivity while avoiding additional costs were possible.

A true office equipment provider:   It’s the printer, copier and all in one device equipment  management provider to present a program that makes your life easier. Through a through understanding of your business model the programs could reduce your current costs by 15% to 37%.

Some steps Advanced Business Computers Inc use to evaluate your environment:

• Review your current digital copiers leases, laser printer and office equipment usage
• Determine your current color copier or black and white printing copying costs: hard and soft costs
• Identify current bottle necks and inefficiencies in your copier scanner printer equipment
• Review your present office equipment environment (layout) with you and develop a plan to give you better control
• Create a program designed around your not around the copier leasing companies agenda.

And here is an important factor. .

It’s Advanced Business Computers Inc  job to create a quality solution that makes your life easier to give you time for more important business tasks at the same time as being cost effective. If we do not do this then you will not be satisfied and we will lose you as a client. It’s to our and your benefits to create a program that works for you.

Why Copier companies and traditional leasing companies do not Advanced Business computers. The programs for Advacned Business Computers clients are in sharp contrast to Up-Selling you new hardware. Some programs do not even consist of replacing your existing equipment or centralizing that cost 79% of the company’s survey more money than it saved them. You will know the true cost.

Traditional copier leasing companies hide your true costs in lease agreements. Printer copier leasing companies play ticks with your laser printer or digital copier page counts. Plus, if you need new equipment, which copier printer leasing companies always say you do, then most copier scanner leasing companies forced you to fit into a particular vendor hardware list.

Get a office equipment program not based on one particular brand such as Sharp, Canon, Hewlett Packard, Epson, Gestetner (Ricoh), or other brand. Our job is to make your business run more effectively with less time involvement on your part and less headaches.

Wait there’s more. . .

Did you know that 79% of the companies who lease equipment in the traditional method actually spend 45% to 67% more per page than they should because of how the lease program is setup? Do you know your true per page true cost and how to calculate it?

Call and ask for. . .

“What Copier printer Leasing Companies Hide and Do Not Want YOU To Know

(this is a DIRTY little secrets that makes them rich and hides your true costs!)

How do you think Xerox, Canon,. Sharp, Ricoh and Minolta became so big? That’s right call now to get the 100% Free report!

Feel free to request help through Advanced Business Computers Inc blog or Advanced Business Computers Inc .

I hope this article was helpful concerning why to lease copier printers instead of tying up your capital during poor economic times. Get the MFD digital copier or laser printer needed now to stay competitive and reduce costs.

(And More Tricks Copier Printer MFD Companies Pay to Legally Steal from You!)

Part I

First, if you are looking to lease a new or used photocopier, digital printer copier or laser printer office equipment you need to know a few facts before you sign on the dotted line.

Important questions to ask leasing companies for laser printers and digital copiers beyond the monthly payment amount before you sign on the line:

1. Look to the future:  What is the buy-out amount?  What does the buy-out clause say on your copier lease maintenance agreement?  If you do not see a buy-out clause then do not sign on the dotted line!  The copier lease should say either $1 or FMV (fair market value).

If your lease agreement says FVM then have them write in an actual dollar AMOUNT.  If they say the can not because they do not know then they are full of it or trying to keep you in the dark to get you when the lease is over!

Printer and copier amortize the cost of the hardware over the lease period of the copier. It is not like a car lease where the car still has a high value.  They know the value at the end of the copier lease and it’s usually 10% or less than the original cost. If they refuse to put in a value then tell them you want a $1 buy-out copier printer lease instead of FMV office equipment lease. If you have a 3 or 5 year lease then monthly amount between FMV and $1 copier lease buyout is very small!

2. Are your copier printer leasing company and the maintenance company the same?  Be careful with this one it could cost you BIG time!  Recently, several new clients had this problem. They lease a copier printer from Ricoh Lanier copiers, Toshiba copier printers, Sharp Copiers or other big name company who actually are the service providers not the actual finance company.

This is not a big problem until one company is bought out and the new service company refuses to service the equipment but the client still has to keep paying the copier lease monthly amount. The equipment copier printer leasing finance company says talk to the copier or printer service company. The bought out copier printer service company says they are no longer obligated to service the equipment. So the client is stuck in the middle with a broken machine and still has to pay the copier leasing company money!

Make sure everything is under one company! You pay the copier lease monthly amount to one company and the contract says that the company you are paying is responsible for the service and the finance for the office copier printer.

Whoops: I need to get this post out so look for part II soon. I need to go to a meeting!  If you need to know faster how to prevent getting hooked into an expensive lease and ticks copier leasing companies play contact me now  through our blog or go ahead to our website for a quick response. I hope this article was helpful.

Sincerely,

Your Friends at Advanced Business Computers Inc.

http://www.abctechsolutions.com