Does your company  lease or have a maintenance agreement for copier printer scanner multi-function machines from Sharp, Xerox, Canon, Minolta, Toshiba, Ricoh or other company?  Do you know your options at lease end can greatly reduce costs while improving efficiencies of your office?

First let’s be realistic: Printer copier leasing companies are interested in one thing and one thing only -> Lock you into a 3 to 5 year copier scanner lease so nobody else can offer you better equipment, pricing or service.  They want to move new hardware and lock you for several years because they have quotas to meet from Canon, Sharp, Ricoh, Minolta or they loose their dealership.

Point One: How do you know?  Do the following:  ask your copier leasing dealer what brands they offer new. If only can offer one printer copier brand or a copier printer scanner brand series all made by the same company (Ricoh, Lanier, Savin and Gestetner are all the same copier company) then you know they have quotas to meet and they have an agenda to move hardware whenever they can period.

“…they have an agenda to trap you for years ”

If this is the case be careful! Just because digital copier printer is a well know brand does not mean it’s the most cost effective or efficient equipment you!

Point two: Bugging you way before renewal time. This is another tactic to trap you even longer and to move more copier leased equipment again. If you printer copier equipment is functioning well and it meets your needs then why are they bugging you?

Simple: They need to keep moving equipment to meet quotas and they do not want to take a chance that another company may offer you better equipment at a competitive price.  This is a tactic to lock you up for another bunch of years beyond your original contract for 3 to 5 years!

Point Three: Over billing for pages you do not use. This is the third and most abused tactic of copier printer scanning leasing companies. Include pages in the lease that they know you will never use. They will ask you what is your estimated monthly volume then they add a few thousand pages and quote you the bunch of pages at a seeming low price.

Did you know 87% of the companies who fall for this copier per page tactics actually costs you 243% to 380% more per page than quoted because you never use up all the allocated monthly or quarterly pages?

Why pay for pages you never use? There is no page overage or lease refund! You pay the monthly price even if you do not print a single page.

“….costs you 243% to 380% more per page than quoted.”

Why are these three points important?

Simple: Your company’s’ business is to make money. You do this by offering your product and service while keeping costs down on your needs to make a profit. Every dollar you save in print management costs of copier printers actual costs and efficiencies increases your profits and pay check.

You have better options: Wait for Part II or contact Advanced Business Computers Inc now!

When you purchase or lease a fax what are the options? How do you know the durability of the fax equipment? What are the standard features of fax equipment?  Selecting a fax machine as simple as checking the prices and speed.

Fax speed: We are talking about the transmission and receiving speed. In the USA most modern fax machines speeds is 33.6 baud. Older faxes are 19.6. The higher the number the faster it can send and receive. However, the actual speed is determined by the phone line quality and the slower of the two fax machines connected. If you send faxes overseas then expect slower fax machine sending and receiving.

Document feeding: The standard automatic document feeder (ADF or DAFD) can handle 30 pages. Mid range and higher machine will handle 50 and high volume fax equipment will handle up to 75 pages.

Three main fax machine or copier fax scanner all in one features to consider:

Fax printing feature: Printing all faxes received is the standard way of receiving faxes.  Due to legal requirements many companies are forced to retain a hard copy of faxes.

Faxing to computer storage and review: If you have an all in one copier, a fax copier or a fax software package you have the option to receive all your faxes to your computer system. Check with your copier scanner all in one dealer about this option and how to set it up on your computer network.  Basically this method sends all your faxes machines documents to your computer to review before printing. This cuts down on paper and toner costs but INCREASE man hours.

Many people like this option thinking it will reduce costs. It does not!!! Even if you just spend one human minute per fax to review them, it costs more in labor than the actual cost of paper/toner which takes on the average 5 seconds to review.

However, this is a great way to archive faxes due to legal requirements and reduces physical store space of actual pages printed on your office fax machine.

Fax to email: Many companies demand this feature. This features let you scan a fax a document on you office fax equipment and send it as an email. The fax sending process will send it either as a tiff or PDF file to somebody’s email. If you need the ability to spend in different formats talk to your copier fax scanner dealer to see which models have this ability.

One way to make sure you get all the office laser fax machine features at a great price is by obtaining a quality high end used fax machine at a low end price. Many companies buy laser office fax machines by price instead of durability, operating costs and features. High end faxes are designed for many, many years of quality service.  In addition, they are less costly to operate and fail less often.  Review quality used fax machines and compare the per page costs to new low ends ones and you will see a big difference!

If you have may questions please feel free to contact us.  See our website for additional information. Feel free to call us or request help through  our website or call us for a quick response.

Advanced Business Computers, Inc.

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