There is always a debate whether to obtain a new full size copier printer scanner fax instead of a refurbished one. When you look in the lower end of the marked (Sub $1000 machines) it usually best to obtain a new copier printer or one that has less than 1 month duty cycle of pages. The duty cycle is defined as the maximum number of pages that the manufacturer the user should stay below each month.  Many new HP printers that are in the $1000 and above range have duty cycles of 200,000 pages or more.  The general rule of thumb is not to buy a used recondition HP printer copier scanner fax or any other brand that has more than 1.5 months of duty cycle so it will still have 5..7 years of very useful life.

If a used recondition HP 5035MFP, which is HP’s highest end black/white current model copier printer scanner, has over 340,000 pages then find another one. The HP 5035mfp is useful life designed for 4,000,000 (4 million pages) or more so we are talking about less than 10% of usage. Currently, the new HP 5035mfpxs cost $5,999.99 web pricing. However, you can obtain a quality use on for as little as $1995. That’s a giant savings!  The HP 5035MFPxs comes with the works: copier, printer, scanner, fax, stapler, 4+ drawers and rolling cabinet. Its designed for a small company of 5 to 12 people or a department level machine for large corporations.

Used recondition HP printer copier scanners of this durability will give you years of useful life. You may want to considered a printer maintenance program that includes everything except paper.  Printsolv and other PMS (print management systems) frees up your time by taking care of all supplies, repairs, parts and if you choose your vendor well it doe sit automatically so you do not need to chase for repairs or the supplies. If your are located in Florida  call Advanced Business Computers Inc. in Miami Florida for complete details and how to get the equipment at no cost when you select the Printsolv program. Currently they haev used reconditioned HP 5035mfp and other bands for quick delivery.

Kyocera keeps winning awards topping just about all other manufacturers for their line of MFD (multi function devices). There newest models printer copier scanner fax  color units has edged into the high machine slots with one exception 11 x17 pages. If you are looking for a medium duty color printer copier scanner fax and you print up to legal size then this is a major contender.

Kyocera has long been recognized for the best medium to heavy duty desktop printer copier fax scanners due to their low cost to operate and maintain while producing great quality documents.  No other company in the industry even comes close to their warranty on there regular maintenance item. they are the only company in the industry that warranties tier maintenance kits for 300 to 5000 pages depending upon the model. HP, Lexmark, Okidata, Canon, Sharp, and other manufactures either offer a 30 day warranty or NO warranty on their printer copier fax scanner repair maintenance kits. Why is this important? Because beyond the toner the cost then next biggest expense and cause of copier printer scanner failures are the maintenance kit items: fuser, drum, and developer parts.  traditional copier manufacturer companies such as Ricoh, Sharp, Canon, Toshiba, Minolta and other do not warranty their maintenance items beyond the initial installation. They expect you to have a maintenance program with your repair service provider otherwise you are out of luck if the maintenance items fails once placed in your copier printer scanner fax.

The difference between the  Kyocera FS-C2526 and FS-c2526 is that the FS-C2626 comes standard withe a fax option.  All are designed with a touch screen control panel for ease of use, long life low costs supplies, duplex (two sided) printing, 50 sheet RADF for two sided copying/faxing, gigabyte network speed connection, and HyPas plus many options when you need to expand. Plus, most important an optional security package gives you what you need for sensitive document protection.

Many companies feel you need a floor model unit fro the copier printer fax scanner to last many years.  Or they look at the page speed to determine the durability of the unit. These are both big mis-conceptions.  Speed has no bearing on durability if it did then a sports car would win a collision withe a utility truck! Get the right fit for your business by getting the best printer copier scanner based on your needs. Bypass the hype and get a true solution that takes into account the equipment costs, maintenance and daily usage.

Do you own or lease  a color printer or digital copier? One of the most common problems with color printers and color copiers is understanding the causes of image problems and how to determine the printer copier repair image problem.  The one one problem is a repeated or light reprint of a previous image on the same page.

The first step is to determine which color or colors are causing the repeat printer copier repair problem.  Do the following to isolate the actual drum or toner repair problem  of your digital copier or printer scanner:

Step 1:  Print a normal word or excel document but only using the color black.  If some of the text is not in black temporary change it to black.  You do not want any other color except for the one you are testing.

Step 2:  Repeat step one but switch to only using yellow, blue and magenta colors.  This is  a way to isolate the actual cause of the printer copier problem so you can determine the correct repairs needed.

Step 3: Look at each print out. Which ones show the printer copier repair image problem? If you only see it on the black pages then the problem is related to the black toner or black drum unit.  Your color copier printer has one toner per color and in most systems one drum per color.  You are trying to determine if the printer copier problem is related to just certain colors or all colors.

Step 4:  If the printer repair or copier repair image problem follows certain colors then you will either need to replace the drum or the toner cartridge. If your color copier printer has separate drums and toners then replace the drum unit. Otherwise replace the toner which contains the toner and drum. If you are not sure contact us and we will look up the model of your printer copier problem and tell which one needs to be replaced.

Step 5:  f the Color printer copier image repair problem follows all the colors then the cause is either the fuser assembly or the imaging belt unit.  the replacement of the fuser or imaging may require a certified copier or printer repair technician.

If you have other copier printer repair image problems please fell free to comment or ask questions through this blog or contact Advanced Business Computers in Miami. Color image image problem solving does not require vast printer or copier repair expertise.

The economy has created a big win fall for Hewlett Packard, Lexmark, Canon and other manufacturers of printers and copiers. They know companies are buying the lower costs printer scanner copier machines thinking they are reducing costs.  However, they fail to realize that they are saving a few dollars at first and then paying through the nose for the supplies!

We just receive a call from a new client. The own a Canon D880 copier and a HP M1522 printer which they recently purchased (3 months ago).  they purchased these units because they were low in cost but they did not take into account the cost of the supplies and how often they will need to purchase cartridges.

They are purchasing one Canon D880 toner and three HP M1522 toners per month.  They are spending approximately $297 per month on just supplies to produce 6,000 to 7,500 pages of print.  In other words, they are supping as much every month in supplies as the machines cost!   Plus, when something goes wrong, printer repair or Copier service, the low end machines are not worth fixing.  It’s better to get a higher end business class machine that is low in cost to use and designed for many years of use.

What did they do? They opted to get a Kyocera KM-2560 for $210 per month including all printer copier supplies, repairs, parts etc and then they gave their HP printer and Canon to a local church as a write off.  Unless you are producing less than 2,000 pages per month you will save with the proper copier printer lease.  Business class office equipment saves companies money and headaches in the long run.  Ff you are not sure contact us to get a free over the phone evaluation on whether its better to buy a low end copier printer fax or a higher end copier printer  scanner.

Hewlett Packard Color laser printers for the most part offer very good value for the money when you review the mid-range models and higher. However, as in most brands of color printers the sub $700 color laser printers are not designed for business usage.

Case in point:  The Hewlett Packard 2600/2605 series color laser printers.  There are several know problems and the major one is the replacement of the the transfer belt.  Usually this is a simple end user installable supply item. But not with the 260o.  Also, the toner carriage tends to have contact problems so you will need to clean the contracts frequently. Then add the high cost per page for the supplies and you begin to realize that it truly color laser designed for low volume home usage (less than 1,00 per month).

The HP color printer 1600, 2500 and the 2600 color lasers also has problems with the front door breaking.  Everything is plastic and not thick durable plastic either. Open the door to the toner area and you will know what I mean.  Again another indication that this is a HOME color laser printer for light usage.

If you need a color laser printer then always check the manufacturers usage recommendation.  Ask an authorized laser printer or color copier printer dealer for advice.  See if they ask the right questions first before you make the selection of your preferred color printer or color copier dealer.

Does  the color copier dealer or printer center  they only offer one brand or seem more interested in getting you into a 5 year lease than solving your problem?  Do they ask you your monthly volume and determine your true cost per page? Do they offer exact per page agreements to save you money big time or do they load he agreement with pages you will never use?

If you need help or have questions on which model is best for your business then contact Advanced Business Computers Inc now via the web, this blog or by mail.  Remember equipment failure and expensive copier printer lease can be prevented with the right information.

The costs are starting to drop on laser based color copier printers and scanners. Recent model color copiers and color laser printers hardware by Kyocera and Ricoh have force other players int he copier printer scanner market to reduce the cost of their supplies. Kyocera the low cost per page leader in color copying and printers now boost great image quality too.

Kyocera, the green copier printer company, has always provided low cost per page and fantastic low maintenance copier printers.  However, they were only average in the color printing.  However, during the past three years they have gained a wide following in the color market not just as the low cost per page leaser but in great color quality output of prints and copiers. Now their color copier printers and color printers compete the best of them while excelling in low cost of ownership.

What is the cost of copier printer scanner ownership?  Simply its the total cost including all costs associated with copier repair, maintenance and supplies in a per page amount. every time you use your copier printer scanner it uses a bit of toner, developer, drum, fuser life, and other part costs.  You calculate the cost per page of the printer copier by taking all the costs and divided  the number by the estimated life of the toner, developer, drum, etc.

Other low costs favorites are HP laser printers but not their multi-functions due to their poor repair history. Ricoh, Lanier, Saving and Gestetner is another favorite color copier  printer manufacture. Ricoh manufacturers Lanier, Gestetner and Savin copier brands.  The Ricoh copiers provide very reliable work with very good quality color copier output.  However, they are more expensive than the Kyocera and more costly to maintain.

Other color copier printer scanner brands to consider are Sharp. we do not recommend Canon or Toshiba due to their high cost of ownership and repair parts.

Color copiers printers have greatly come down in their costs to operate. Remember to always check the cost of ownership before you buy.  Call or as a certified technicians which brands work the best and cost less to operate. Stay away from companies who only offer one or two brands because they will be bias. Get a phone Free evaluation or if you plan to purchase a used copier or used printer get a technicians to check it first!

The Kyocera copier printers and all in one equipment is considered one of the best copier scanners in the industry for reliability and duty cycle (durability).  The most of the Kyocera KM and Copystar CS line have a duty cycle between maintenance cycles of 300.000 pages. That far and above Most of Canon copiers 80K, Ricoh copiers 150K, and Toshiba 60K maintenance cycles.

The company of Mita owes the Kycoera and Copystar brands. This articles concerns the Mita Kyocera and the Mita Copystar copiers only.

What’ s in the Kyocera and Copystar repair maintenance kit?

The Kyocera maintenance kits contains 95% off all the wear and tear parts. Both the Mita Kyocera copier repair and the Copystar repair maintenance kits are the exact same parts.  The kit contains the fuser, developer, drum unit, corona rollers, paper pickup roller and separation rollers.  Plus the Mita Kyocera copier repair kit comes other material for handling the parts.

It is recommended that an authorized Mita Kyocera copier repair technicians install the kit? Yes.  Beyond installing the parts the equipment needs cleaning, lubrication and adjustments once the copier maintenance kit is installed.  It’s takes a copier repair service technician approximately 1.5 hours to complete the installation and copier maintenance steps.

What’s the cost of a maintenance kit?

This varies by company. The range is From $597 to $947 not including the installation and copier repair maintenance.  If you have a copier lease maintenance program or copier maintenance agreement then the copier repair maintenance Kit is usually included.

If you need a copier maintenance kit for Kyocera, Ricoh, Sharp or other brand for copier repair please contact Advanced Business Computers Inc.

What copier scanner or laser printer all in one features do you need for your business equipment.  What is better a desktop HP laser all in one MDF’s or a business class Copystar Kyocera copier printer scanner with tons of standard features that cost more to obtain but less to operate?

Do you know the copier scanner or laser printer features you need?  Do you keno what ADF, DAPF, Duplex, offeset and other terms used to describe the best printer copier choice for you?

Who do you ask for help?  An %8.50 hour store sales stocking clerk who just repeats what they are told or a copier printer service repair technicians who has years of experience every day who repairs copiers and printers for a living?

Either way you need to know what they are talking about. If you are looking for a copier printer all in one for your office get advice from experts and learn the following basic copier and laser printer all in one terms:

Copier Features:

The copier printer all in one industry has changed over the past three years. What use to be options now comes as standard accessories on many copier models whether an desktop HP laser all in one or a business class Kyocera or sharp copier scanner.

Automatic documents feeders (ADF or RADF) – Standard

This sits on the top of the copier printer scanner so that gives you the ability to automatically feed a stack of papers to copy, fax out or scan to computer. Some brands of copiers still call this an option. However, a machine never goes  out the door without this. Usually the feeder allows up to 50 pages (some up to 100 pages) at one time on your digital copier or multi-function printer.

Digital Sorting – Standard

All brands of digital photocopiers all in ones for the past 5 years provide offset digital sorting without using an external optional mailbox finisher.

Digital sorting means each copy, print or fax job is “offset” from the previous one (shifted side to side). This feature does not limit the number of document sets your copier can sort. If you had an optional external mailbox finisher then you are limited to the number of slots.

Duplex – Standard on most units

The duplex unit gives your digital copier the ability to do two sided printing and copying. It’s an option on some brands. However the more recent models (3 years old or less) it’s standard.

Paper Drawers

All business class copier printer scanners come with two paper drawers. The lower end personal copiers usually come with one drawer. Each paper drawer “cassette” handles several size papers from A4 up to 11 x 17.  Most of the current models can handle sizes A4 to Legal. Most mid-range digital copier’s drawers handle paper up to 11 x 17 size pages.

Paper Cassette Drawer Options include:  Additional paper drawers (feeders) up to 3,000 pages on some models of copiers. The typical optional copier paper drawers handle 500 sheets of paper. If you are using heavy paper stock you may need to use a bypass tray on your laser printer copier.

Go Green Power Save

This is a standard feature of most recent model digital copiers scanners.  Due to pressure from governments, end user and marketing professionals, power save mode is here to stay. Basically the color copier printer will put itself in a lower power usage stage waiting for printer copier jobs to process. Once it receives a job it powers back up quickly. This reduces electrical expenses – saves you money.

Faxing option:

Usually this is an option not a standard copier scanner accessory.  This copier all in one option gives you the ability to send and received faxes. Plus, with most brands of photocopiers you get fax to email and fax to computers. If you have a network it will require setup of mail boxes and installation of software of each computer.

Security, Client tracking, and Department Billing

Lawyers are great at this. They charge their clients for every piece of paper produced on the printer copier scanner. One way they track the actual number of pages produce is through the digital photocopiers security measures. Most machines have the ability to assign access codes.

You can assign a copier access code for each employee, client or department. Once setup you have to input a security code before a job will print or copy on the all in one. At the end of the billing period just print an access report to get the total pages copied or printed by each access code.

Not Sure What You need?

Ask questions!

If your sales person is all hype and no meat then go someplace else.  Color printer copier features and options are designed for a specific purpose.

Do not assume the digital copier scanner will do what you want. Ask for the specification sheet. Want more information contact me through our blog at Advanced Business Computers Inc.  If you need help determining the best copier or printer then go to the copier printer scanner help form.

All rights reserved Copyright Advanced Business Computers, Inc. 2009

Equipment is getting more complicated and the choices are increasing.  The merging of the traditional printer and copier machines has presented companies with hard decisions.  What is the best manufacturer for the money? Lowest printer copier cost? Best copier scanner options and functionality? Most durable printer copier?  Canon copier, Toshiba copier, Minolta, Ricoh, Gestetner, Xerox, HP, Sharp, Lanier, Copystar, Lexmark, Brother?

Now compound the many brands of copiers and laser printers with copier sales companies that only specialize in one or two brands and it’s clear to see why companies have problems with selecting the right equipment or getting in the wrong lease.

If you get your equipment from a company which specializes in one brand of laser printer or copier scanner all in one take care.  If you work directly with the copier manufacturer be double aware! Why? Because you will receive a bias view.

If a vendor only represent Canon or Sharp copiers how will you know if you should get a Gestetner, Kyocera, HP or Ricoh may be better.  So what should you do? Which is the best copier printer for you?

Do some basic best copier or laser printer research online using the buyer’s lab reports.  Bertl printer or copier scanner report.  Bli best copier ratings.  Or even Better For Business best copier award report.

Look for awards by unbiased sources and low failure rates. If the model is brand new; wait a few months so the copier company has time to get the bugs out.  Do not assume that a BIG NAME means the best copier or printer choice.

Did you know the Lanier / Gestetner/ Ricoh / Savin are  the same company?  Mita / CopyStar / Kyocera too! Did you know HP laser printers are actually Canon based? So what name is better when they are the same? some copier brands are better than others.  The biggest names are usually not the best copiers – they just know how to SELL you better.

It’s a challenge to make an educated best copier selection. Be careful.  Ask questions. Get referrals. Check the service record of the copier service or printer company you choose.

Check you current copier lease.  When is your printer copier lease up for renewal?  Does it offer a lump sum or 1$ buy-out clause at the end of the lease?  What is the current value of the digital copier or laser printer?  What is the estimated life of the copier/printer?  Most of these questions are simple to determine with a few keystrokes on the Internet.

Get all the answer before you commit.   Ask questions about the maintenance program or what the copier lease includes. Look at the terms.  Know you page counts and be very careful not to fail in the low ball tactics of some copier printer leasing companies.

Call to get a competitive quote or to get an unbiased report on the copier.  Feel free to call Advanced Business Computers Inc any time you have a questions concerning printer copiers,  copier scanners fax or other all in one office equipment.

It has always amazed me the number of businesses and government agencies that just think about “NOW” when selecting replacement printer, copiers and fax machines. How do you purchase your company’s copier printers or laser printers?

“It’s a buyers beware – the manufacturers are going to get you!”

Have you notice a change? The US dollar is dropping in value. gold is skyrocketing and Lexmark, HP, Xerox and other equipment manufactures announced big price increases on their supplies.

Just when you are trying to cut costs, they raised your cost on supplies! But, did the copiers scanner or hp laser printers actual equipment go up in price?

NO.  Why?

Because they are out to get you!  It’s the old game of getting you with inexpensive laser printers, desktop copiers and all in one equipment and then socking it to you with higher supply costs.

Are you one of those people who fail to think about the future costs of operating the equipment when you buy copier printers or printer scanners all in one?  93% of the companies in America spend more money on supplies than they do on the actual laser printer, digital copier over the like of the equipment

5 Things You Should Know

Before You Buy

#1: What toner supplies do the laser printer or digital copier use? What the cost of each supply item? Toner cartridge? Drum?  Developer?

#2: What is the estimated number of pages you will get from each toner cartridge supply item? Now calculate your cost per page.

#3: FACT! The lower the cost of the copier printer, HP laser printer or fax the more it cost per page to operate!

#4: What is the DUTY cycle of the laser printer– NOT print speed?  The print speed has nothing to do with the durability. The duty cycle is the key. the higher the duty cycle the more durable is the laser printer or copier scanner all in one.

Now, take the duty cycle and multiply it by .20 (20%) and you should not average over this number of pages per month.

#5: Get a higher end slightly used copier or laser printer for the save or less than a low end used printer scanner. They will outlast and cost less to operate over the long run.

The catch here is getting a used one in good condition. We get calls every week from people buying used copiers and laser printers  cheap just to find out in a month that the equipment needs major work.

Consider Dealer Select fully warranted machines. If you are looking for quality used equipment call us. It does not cost you a single cent to ask.

If you have may questions please feel free to contact us.  See our website for additional information. Feel free to call us or request help through our blog or go ahead to our website or call us for a quick response.