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Simply put computer criminals have tons of time on their hands to crack your computers to get personal information and data.  It’s not just spyware and adware that attacks your computer which are in direct attacks. As large corporation get more protective its the smaller companies and individuals that are next on the list of the hackers. Hackers know of ways to get around computers and  it is a multi billion dollar business to get your  information.  Here are the minimum ways to protect yourself from hackers and data thieves:

Not all Passwords are the same

      I know you heard it a bunch of times. Your information is only as good as your passwords.  Getting around passwords is a Basic science to hackers and data thieves. They have special computers to use  that try hundreds of thousands of combinations to get passed your password and user name. The hackers have patience and do not work hard because they use computer programs to do all the work.  They like easy work and victims. What can you do to make it harder from them to crack your password?

First, do not use common words in your password security. Include numbers, capital letters and special characters.  Better yet use made up words. Many hackers have special computer programs that go through the dictionary, try words plus number, words plus special characters, etc until they crack your passwords. Use made up words instead to make it harder such as “$tne1K478AG#”.

Second, use different passwords for each account. Yes I know it is a pain to keep all your passwords straight but if you use similar words with slight differences then they will hack you.

Internet/Cloud Interception!

It’s important that your data is encrypted and secured.   Cloud is a fancy word for what we use to call off-site computer center. The difference now it’s not just storage but programs and services.  Depending upon your cloud service your data may be stored on your local computer or on a Cloud server. Your cloud service should be through  a secured server.  Look at the location address. If it starts with “https://” then its a secured site that is well protected (nothing is perfectly protected).  Remember your information/data could be intercepted on the way to the cloud server.  So, if the cloud address is missing the “s” beware!  Before you sign up for a cloud service ask them about their security!  Most cloud services are very safe but ask anyway!

The cloud is an on demand service or program that can include hardware with software as a service to your company. The companies that act now will be ahead of the curve and realize the benefits and savings now.

Let’s say you are behind on our Microsoft office version or you need more computers due to  new employees, old hardware are breaking down or inadequate for your needs.    In the traditional business model, you would get pricing on hardware, pricing on software including licenses, determine the costs to get IT to connect it to your network and plan the installation.  In a cloud environment you no longer need to buy the hardware or the software.  It’s all included in the service, just like your satellite TV/Cable TV/cell phones, you get the hardware and software as part of the service.  As long as you maintain the service you get hardware upgrades, software upgrades and support at no additional cost.

Cloud services are scalable to fit your needs on demand.  More examples of cloud services online data storage and backup solutions, Web-based e-mail services, hosted office suites and document collaboration services, database processing, managed technical support services and more.

It’s predicted that 75% of all business within the next 5 years will be cloud based. 93% of all business within the next 2..3 years will be partially reliant on the cloud for their business needs.

Do you have questions concerning cloud computing and services? Advanced Business Computers provides scalable service to fit your business. Whether you need support in selecting the right cloud service, cost analysts, planning, implementation or just have questions concerning programs or what the cloud means to you – call 305 477-2320 now.

Benefits of cloud computing

First, the word cloud is a term many times misused and always used as a buzz word. Many aspects of “Cloud” computing are not new. However, with the advent of high software prices, continually updating of software and firmware it has become a needed service for most companies.  Cloud computing is basically “Off-site” not at your location services to reduce the burden of costly software, hardware and data protection/access.

Cloud computing consists of storing and accessing your companies key information and programs through the internet rather than through your computer’s hard drive. In your office, cloud computing looks like everything is in your computer so the learning curve is very short (couple of hours for most people).

The cloud eliminates the need to buy new software programs, paying for new versions of software, buying new hardware and protecting your data. Not only can you save money on licensing fees, but overhead costs including data storage, software updates, etc., will be reduced as well.  This provides cost relief with better budgeting abilities while staying 100% technology current.

Plus the cloud gives you true real-time 100% mobility to run your business from any location in the world with nothing more than a basic computer, laptop and in some cases tablet computers.

Advantages of Cloud Computing

Security of data:  Lost of company information/data due to hardware failures, virus problems, fires, floods and other loss is no longer a concern.

  • Accessibility:  Completed control and access to run your business from anywhere in the world on just about any device.
  • Always 100% up to date on software
  • Software costs:  You no longer need to be concerned with outdated software and incompatibilities.
  • Never have to buy a computer
  • Eco-friendliness:  Fewer resources are needed at your site which means reduced consumption power and lower long term overhead.
  • Reduce costs:  Greatly reduce the need for hardware updates, hard drive failures, viruses corrupting your company vital information and expensive IT support.
  • Much more

Anti-virus was the buzz word of the 90s and up to a short time ago the main way to protect your important information along with your computers and network systems. However, with the size of the virus industry (yes multi billion dollars profit motivated thieves and hackers) off the shelf anti-virus programs does not cut it anymore. Problems get past them! On the average we receive 17 to 21 calls a week concerning corrupt computers 93% of the time caused by malware! In about 99% of the cases the customer has anti-virus program that was either included with their computer or purchased off the shelf in their local office supply store, such as Norton and McAfee.

Standard Anti-Virus just does not protect like it should anymore!

The majority of the off the shelf virus protection software is just about worthless due to their inherent inability to go beyond standard detection and stop strategy. Most anti-virus programs are based on “known” viruses and when you receive updates is just more “new known” virus protection patterns. The problem is that the virus/adware/hacker industry is so large that there is no 100% way to stop all viruses, adware and hackers using standard detection methods. F-Secure goes beyond the standard virus protection method.

F-Secure incorporates several top fire wall, virus, and adware protection, detection and mitigation programs including automatic software update protection patches. Companies are experimenting with different methods of fooling virus and adware to trap them before they cause damage to your systems. They are implementing more detection into the programs than just prevention of known threats.

Your data is under constant attack and filtering out hackers is a prime concern for most businesses. Top tier business class solutions, such as, F-Secure Business gives you a powerful customizable solution to prevent, detect and minimize data and computer threats. Advanced Business Computers Inc, an authorized F-Secure partner, offers complete multi-layered internal and cloud based protection including on android smart phones which contain critical personal information craved by hackers.

Call Advanced Business Computers now and get the details on F-Secure business suites. Only a few dollars a month, the top in class F-Secure Business Protection Software Suite gives your IT people more time to do important tasks and you greater protection from data thieves and corruption.

Kyocera M3560 best in class

Kyocera new release M3560, M3550, M3540 and M3040 series copier printer scanner units are fast durable business class office equipment for people who need fast response up to legal size paper. they are super fat scanning of 62ipm with the 75 page RADF (automatic duplex paper feeder) provides the power and speed most business need today with out the big price tag.  Depending upon the model the unit comes with touch screens and one model without to keep the cost down.  The low cost keeps the copier printer scanner lease monthly payment down while their 500K page maintenance keeps the operation costs extremely low!

The top of the line model Kyocera M3560 is a fast 62ppm printer/copier, 62lpn scanner and has a 7″ color touch screen for easy of use.  It’s designed for fast production of pages and gives the user the abilities of a unit twice as expensive.   The lower end model M3040idn has the same functionality except for fax and slower speed of 42ppm at half the cost!  Yes, the Kyocera copier scanner fax best in class can be setup as a desktop, however, it a large desktop so it may be too high for some users.

If you prefer a full color unit with low cost per page operational costs then ask fore information about the Kyocera FS-8525. It’s a business class copier, printer scanner business class office equipment that produces up to 11 x18 pages in full color or black and white.  The low per page costs keep your organization expenses down while having the functionality of a business class copier scanner fax network device.

All copier printer scanner leases from Advanced Business Computer Inc. include all repairs, maintenance and supplies for he duration of the lease or rental.  Plus, the unit is tracked using PrintSolv print management program so supplies and service calls are generated automatically so yo do not need to chase technicians or supplies.

 

Copier maintenance lease agreements

Your equipment is important to your business. Copier printer scanner MFD failures takes your important time, creates hassle and costs you money.  Stop wasting your time and money. Why not get totally FREE printer maintenance & copier repairs for doing what you are already do . . . buy supplies?  Ask how to get 100% Totally FREE repairs and replacement equipment at Absolutely No Cost with the purchase of Supplies.

Get Hassle Free Printer Copier Maintenance, repairs and upgrade Program That Saves You Money Now!  

FREE REPAIR- Never Pay for a Repair Again: No more expensive copier or printer repair bills. 100% free parts, labor and maintenance. You never pay for any labor or parts needed to maintain your equipment in great running condition.   No more copier service repair quote approval chasing. Relief from worrying about repair costs. No more copier or printer technician chasing or finger pointing. Just fast 100% guaranteed on-site service at NO COST to you!

 Free Equipment:Do you have outdated copier or printer? Or do you need an extra printer, copier or fax? Quality durable equipment is costly. Get equipment you need now at no cost. How? By doing what you are already doing – buying supplies with the Gold Program.

Free PM – Prevent Breakdowns Before they Happen!: We will provide FREE PREVENTIVE MAINTENANCE for your printers and copiers during each service call. Preventive maintenance includes cleaning, lubrication and turn-up your printers to factory specifications on a scheduled basis. This is a service included FREE with every service call.

Head of The Line Treatment: Get placed in front of the line for super fast service. Gold clients are special clients who desire the Red Carpet Treatment. All service calls are completed super fast. 93% of all calls are completed within 4 hours.

Canon best in class document scanners

      What is the best in class document scanners for your business? Do you check the reliability of the company and the ease of repair including the ability to select from several repair centers.  Several scanner manufactures, such as Fuji and Kodak, greatly limit your ability to select your repair center which results in extremely high repair and maintained bills.  Are there scanners better than other brands such as Canon or Ricoh in durability and ease of use? No. They just want to control the market to make sure they can regulate service and maintenance agreement prices.  What companies offer Superior document scanners that are reliable and reduce cots to maintain: Canon, Ricoh and HP dedicated scanners. Of the three Canon offer the widest range of products and extremely durable units.  Canon and HP offer entry level inexpensive units too.
    If you are looking for a workhorse scanner to that will last millions scans then the Canon DR-G1100 and 1130 are great choices. If you prefer saving some money then a completely refurbished Canon DR-7050, 950 or DR-9080 are perfect for high volume users.  One company that excels in great refurbished and new scanner is Advanced Business Computers. Yes, you can even lease a document scanner and related document management software including computer.
    The current model DR-G1100 scanner is ideal for processing large amounts of documents in mission-critical, centralized production scanning environments.  Its a very heavy duty designed to withstand the rigors of production-level scanning while maintaining speed. The DR-G1100 scanner will help companies improve productivity, maintain business continuity, and increase efficiencies.
High Performance The DR-G1100 scanner handles up to 100 pages per minute—both sides in a single pass—and holds up to 500 sheets in the ADF. It is also equipped with a dedicated, onboard image processing chip, making it capable of maintaining fast scanning speeds, even with various image processing capabilities enabled. These features all help contribute to improving productivity. Reliable and Flexible
The DR-G1100 scanner is flexible enough to reliably handle a variety of document types, from business cards to ledger-sized, long documents, andthin or thick documents,* using its advanced feeding mechanism. This helps reduce labor-intensive pre-sorting and job preparation efforts. Plus, it has the ability to detect double-feeds and will attempt to recover from them. A durable, solid-body design as well as heavy-duty feed and eject trays further help enhance the scanner’s reliability, allowing minimal downtime and maintaining business continuity.
   Many companies who have requirements of very high speed document scanner but does not have the budget for a new scanner obtain high quality refurbished scanners. Due to Canons durability the Dr line is  highly sought after brand in the off-lease and refurbished scanner market.  The Dr scanners parts are readily available to all service centers and they are considerably less expensive to service the Fuji, Kodak and other brands of high end scanners

Here are some copier leasing questions that are commonly asked.  What is better to lease or buy printer copier office equipment?  First, you determine you means and the desires.  How many pages are you copying and printing with your current office copiers, printers and fax machines. Do you expect the monthly volume to increase or decrease?  How many people will  use the leased copier printer equipment? Here are some more printer copier leasing questions you should ask.  These will help you better determine your needs and expenses.

1.  What size paper are you using? If you plan to use 11 x17 to print double size remember these count as two (2) pages when calculating your monthly page count on your copier printer scanner equipment

2.  Who is doing the printer copier repair service and how do they respond. If the company offers software to help track paper jams, page counts and other issues then use it to reduce your time involvement in chasing technicians and supplies.  So companies offer this service but you need to make sure if they do offer it they monitor  copier printer status so you do not need to chase for supplies and service.

3.  Many printer copier leasing companies charge you shipping charges for supplies. Check your copier printer lease agreement. Unless it says you page for shipping do not. This is just a way for companies to penny pinch you. A fee cents her and a few cents there add up over time.

4.  Is there any charge for making scans on the office equipment? More and more companies are starting to charge for excessive scanning. Remember scanning does use the equipment and excessive scanning will cause the units to need repairs sooner.

5.  What happens at the end of the printer copier lease makes a difference.  Do you need to pay for the return of the equipment? Do you own the equipment for a dollar ($1 buyout) or FMV (fair market value)?  Do not assume that if you need to return the equipment it is local. 95% of the time you need to SHIP the equipment and it can cost several hundreds of dollars.

6.  Remember you will need insurance to cover damage to the lease copier printer scanner office equipment by fire, water, etc.  Most companies have content insurance so you are most likely covered already.  If not, remember you are liable for any damage to the equipment.

7.  Any extra fees you are not aware of when leasing a copier printer? Other items to address up front are lease administration fees, UCC filing fees, delivery and setup, network connectivity, fuel surcharges, color calibration and system overhauls.

The Lease Versus Buy office printer argument

There are a multitude of reasons why leasing your business copier printer  equipment versus buying outright with cash is the best choice for your business. Small businesses especially are better able to manage the cost of expensive office equipment such as copiers, printer scanners, shredders and maintenance that is essential to operate daily and be successful when offered a monthly payment plan rather than coming out of pocket for the full amount all at once. When you lease verses buy with cash, you improve cash flow leaving your business better equipped to handle the debilitating effects of a sluggish economy and other unpredictable events that prevent your business from rising to the top of your industry.

Advantage of Lease Versus Buy

One of the biggest advantages of leasing printer copiers equipment is the ability to conserve cash, and leave bank lines of credit untouched which should be used for the daily operations of business. Cash, plain and simple, once it’s gone, it’s gone, you can’t get it back, so it just doesn’t make good sense to deplete cash reserves unnecessarily without first looking at the alternative purchase option leasing offers your business. Leasing is 100 % financed with low monthly payments over a long term. Generally 24, 36, 48 and 60 month copier printer leasing terms are available with lower up front cost than with traditional financing methods, allowing your business to choose from new top of the line equipment and even used office equipment can be leased.

Office equipment Capital Lease or Operating Lease

Depending on your cash flow needs and the type of revenue producing equipment needed for your operational structure, you will need to decide whether to finance the equipment in the form of a capital lease, or have use of the equipment through an operating lease. It is important to appraise these two types of lease financing with each type having a number of differences to consider before deciding which type of copier or office equipment  lease option is a better fit for your business.

The operating lease is useful when the business or company requires leased or rent copier printers scanners  office  equipment for a given period of time after which the equipment gets returned to the leasing company. Such an option has its own advantages and disadvantages, and the main drawback would affect your business in case the equipment is not likely to get too old within its industry. On the other hand, if the industry in which it is used in which aged equipment does not make a big and negative impact, this option is well worth considering.

The copier scanner fax printer lease option is one in which your company or business will be accounting for equipment that is being leased as if it were purchased outright. When the term of the lease expires, your company would most likely have a nominal buy-out option giving ownership of the equipment to your business.

Want to learn more about your options with Advanced Business Computers Office equipment leasing and the business to business services provided? Our team of knowledgeable experts stands ready to work with you to get your business on the road to success.

The Ricoh MP2851 and MP3351 area great copier printer scanner for businesses. These black and white copier printer scanners are a great option for small offices. It’s a true multifunction Copy, Fax, Print and Scan with complete network connectivity.

The copier scanner printer by Ricoh, Aficio MP 2851 adn 3315, comes with standard interfaces Ethernet, USB 2.0 and WiFi 802.11 b/g/n.

The Ricoh printer copier is compatible with Linux, Mac OS and Windows operating systems. The Ricoh Aficio MP 2851 and MP3351 has a memory capacity of 768 MB memory.

Features and Supported Media include Auto Duplex Print, Document Printing, Grayscale/Toner Saver Printing and Photo Printing. The Ricoh Aficio MP 2851 has B/W Fax, Fax Forwarding and PC Fax Capability for when faxing documents/images, making it a truly versatile All-in-One Printer. The Ricoh Aficio MP 2851 supports a variety of media sizes, including A3, A4, A5, Ledger 11 x 17″, Legal 8.5 x 14″ and Letter 8.5 x 11″. Whether you are copying photos for friends or sending out birthday cards, it is always nice to be able to print on different media types, and the ones the Ricoh Aficio MP 2851 supports are Envelopes, Labels, Plain Paper and Transparencies.

When printing speed is very important, whether you are printing in black and white or color. The black and white printing speed of the Ricoh Aficio MP 2851 is 28 pages per minute and the MP 3351 is 33 pages pages minute. Both Ricoh printer copier models handle up to 17″ and 11″ respectively.  The copier maintenance and reliability is great on this unit too!

The input types accepted by the Ricoh coprre printer scanner  Aficio MP 2851 are: Automatic Document Feeder (ADF) and Flatbed. Automatic document feeders are an amazing feature of certain All-in-One Printers, and the Ricoh Aficio MP 2851’s ADF capacity is 50 pages , which is the average for all All-In-One Printers. The dimensions of the document or image that you can scan or copy are 17″ height and 11″ width. The scan resolution plays an important part in obtaining a clear scan or copy of a document or image. The Ricoh Aficio MP 2851’s vertical scan resolution is 600 dpi. The horizontal scan resolution is 600 dpi, which is the average for all All-In-One Printers. Because bit depth quantifies how many unique colors are available in an images color palette, it also plays an important role in distinguishing the good All-in-One Printers from the great. Lastly, being able to shrink and enlarge images is one of the great aspects of owning the Ricoh Aficio MP 2851, especially since it can reduce images by 25% and enlarge them by 400%.

The models sport true 33.6 fax modem speed is 33 Kbps. Transmission speed of the fax part of the Ricoh Aficio MP 2851 is 3 seconds per page, which is the average for all All-In-One Printers. 320 pages is the memory capacity of the Ricoh Aficio MP 2851, which is for all All-In-One Printers. The width, depth, and height of the Ricoh Aficio MP 2851 are 24.8″, 25.7″, and 27.9″ respectively. Additionally, the Ricoh Aficio MP 2851 weighs 143 pounds.

Yes, you can lease an Ricoh 2851 or the MP 3351 from Advanced Business computers Inc plus with the printer copier maintenance program all your supplies, repairs and maintenance are included.

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