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Archive for March, 2015

Virus Firewall Wall Still Burn Down

Basically a computer virus firewall is the first defense against intrusion into your computer and network. However, walls do come crumbling down if you are not pro-active in your protection. Firewalls are not a one stop all protection. They are designed against known types of threats.  The firewall software acts as a screener to try to detect intrusion into your computer system from mainly internet related threats.

Protection is a multi-layered process. The computer or smart phone firewall is step number one in protecting your systems. It screens data and messages going in and out of your system (traffic),  reviews requests, validates internet connections and acts as a barrier (wall).   Firewalls come in many strengths and abilities.  Firewalls are only as good as the manufacturer of the software.  F-Secure, top rated security program, utilizes top rate/tier  software to create a constant real-time protection and updating.

Most computers come with basic weak security by large well known providers that fail to truly protect your system. Advanced Business Computers Inc. with F-Secure suite create a multi-layered protection grid across your computer and network.  It uses real-time protection combined with real-time software update detection to create a barrier against internal and external threats at a very low cost per system.

Paperless Office Part II

Step One Semi-Paperless Office

First, do not assume everything will be ok and you will never have a problem.   Right at the beginning create multiple layers of data retention and protection processes.  Reliable, frequent/real-time  backups are always important but much more so in a paperless office. A paperless office should have multiple layers of  protection including incremental and full backups, and on-site and off-site backups.

Semi-Paperless/Paper-less process needs to take into account data protection (virus, encryption, etc.), data recovery procedures and document management (how to retrieve individual or related documents).

Next, create a plan on how to take your current records to a paperless state. This includes equipment requirements (scanners, storage, etc.), data management (how it’s stored so you can retrieve it), and management procedures.  The amount of data, government requirements and size of your business will determine the procedures.

Now, determine costs in time and equipment needed to handle your needs. Until you have determined the most efficient practice for your office, the procedures with costs, should be reviewed and revised regularly.

Initially, you may decide to leave old documents in paper and just go semi-paperless with new business. This process needs to be thought out due to employee time now and in the future. The physical costs (hardware, monthly retention services) is minor when compared to labor costs.  Ask Advanced Business Computers to review your paperless transition and document handling procedures.

Whether you need a set of proven procedures, scanners , software, IT services, training or additional temporary staff – contact Advanced Business Computers now.  Ask about cloud product comparison and implementation support including document management, software management with cost analysis.  All businesses are projected, within the next 3 to 5 yrs, to have 87% of their business computers/network hardware, data and software to be cloud based.  There is a great cost savings and immediate advantage to cloud based computing – ask us!