Attorneys, doctors, accountants, real estate agents and all types of business are going more and more paperless.  Each type of business has federal laws that they must comply with whether it’s client information retention, data security, tax records, etc. It’s important to maintain multiple layers of data retention and storage.  Simply using the old data backup is no longer a viable business practice.  But many companies just fail to understand the problems with going paperless when something fails!

There is a cost saving and expenditure to maintain accurate retrievable and searchable documents.  Just using backup service such as Carbonite, SOS, external USB drive and others is a problem waiting to happen.  Not thinking virus recovery and  time involved to get back up costs business hundreds and even thousands of dollars.

First, lets review Carbonite, SOS, Mozy and other remote online backup systems.  Many clients use these services without the realization that if their in-house system goes down it can take many hours to days to retrieve (download) and restore the information.  Can you afford days of waiting for your data to be downloaded?  Yes, these services are great for long term document storage but not for quick employee get back to work cost saving data recovery.

Mirror Drives – The Fastest Get Back and Running?

Mirror drives get you up and running faster with less work loss than any other method when you have a hardware failure. First, a mirror drive is an EXACT always up to date copy of your main hard drive in the same computer as your main hard drive. These are perfect if you have a physical hard drive failure you can get back and running in a matter of a few minutes. However, if the main hard drive failed due to a virus then your mirror drive will have the same problem so your mirror is worthless. If your equipment is stolen or the mirror drive fails then you are back to square one with hundreds and even thousands of dollars of loss.

The USB external drive backup is NOT an exact copy but a “recent” retainer of your current data. The difference is that the mirror drive has all your data and software ready to go. The USB drive only has data so it will take a bit of work to replace the main hard drive, install the operating system, install the programs and then transfer the data from your USB drive (4..6 hours process). External USB drives are great if you are diligent in backup procedures and storage of the external drive.

Going paperless needs a bit of thought and foresight to implement.  If you assume everything will be ok and dandy without precautions then you are gambling with your business.  Data is your business. Your client list, product costs, A/R, A/P, history, confidential client information etc.  97% of the business today can suffer a complete building fire, flood, virus attack, major theft or other natural occurrence with very little loss of  business if  properly prepared.  Advanced Business Computers specializes in reviewing, recommending and implementing paperless office procedures to prevent major loss and greatly reduce down time.

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