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Archive for February, 2015

Paperless Office Disaster Waiting to Happen?

Attorneys, doctors, accountants, real estate agents and all types of business are going more and more paperless.  Each type of business has federal laws that they must comply with whether it’s client information retention, data security, tax records, etc. It’s important to maintain multiple layers of data retention and storage.  Simply using the old data backup is no longer a viable business practice.  But many companies just fail to understand the problems with going paperless when something fails!

There is a cost saving and expenditure to maintain accurate retrievable and searchable documents.  Just using backup service such as Carbonite, SOS, external USB drive and others is a problem waiting to happen.  Not thinking virus recovery and  time involved to get back up costs business hundreds and even thousands of dollars.

First, lets review Carbonite, SOS, Mozy and other remote online backup systems.  Many clients use these services without the realization that if their in-house system goes down it can take many hours to days to retrieve (download) and restore the information.  Can you afford days of waiting for your data to be downloaded?  Yes, these services are great for long term document storage but not for quick employee get back to work cost saving data recovery.

Mirror Drives – The Fastest Get Back and Running?

Mirror drives get you up and running faster with less work loss than any other method when you have a hardware failure. First, a mirror drive is an EXACT always up to date copy of your main hard drive in the same computer as your main hard drive. These are perfect if you have a physical hard drive failure you can get back and running in a matter of a few minutes. However, if the main hard drive failed due to a virus then your mirror drive will have the same problem so your mirror is worthless. If your equipment is stolen or the mirror drive fails then you are back to square one with hundreds and even thousands of dollars of loss.

The USB external drive backup is NOT an exact copy but a “recent” retainer of your current data. The difference is that the mirror drive has all your data and software ready to go. The USB drive only has data so it will take a bit of work to replace the main hard drive, install the operating system, install the programs and then transfer the data from your USB drive (4..6 hours process). External USB drives are great if you are diligent in backup procedures and storage of the external drive.

Going paperless needs a bit of thought and foresight to implement.  If you assume everything will be ok and dandy without precautions then you are gambling with your business.  Data is your business. Your client list, product costs, A/R, A/P, history, confidential client information etc.  97% of the business today can suffer a complete building fire, flood, virus attack, major theft or other natural occurrence with very little loss of  business if  properly prepared.  Advanced Business Computers specializes in reviewing, recommending and implementing paperless office procedures to prevent major loss and greatly reduce down time.

Passwords Tracking malware

      Now that you have a ton of complex passwords for your computer security you need to keep track of them.  I personally do not tell my computer to remember passwords to critical sites by the browsers that contain my personal credit information.  Also, I never use debt cards on the internet because its a DIRECT draw from your bank.  Use credit cards so you can review charges on a bill before you pay for better computer security protection!

Some people keep passwords and usernames on their computers which is ok if you have good computer security software such as F-Secure. Not all virus, adware, malware and virus software is the same. In fact, the  best known virus protection programs are among the worst in protection.  We highly recommend F-Secure that combines the top protection engines with top software updating detection programs to give you a total solution. Ask Advanced Business Computers about F-Secure for your computer systems.

Don’t Be Fooled  By E-mails

Hackers are not hard workers.  They want your information to use it or sell it to thieves.  They prefer to go after large amounts of data from major companies but its getting harder for them. Remember hacking your computer security is a multi-billion dollar business.  Large companies are beefing up their computer security so the hackers take the easy route by more actively attacking small company or individuals like you!

Banks, PayPal, eBay, investment firms, etc send emails all the time to you. However, about 99.9% of them never tell you to click on  the link in an email to verify your information!  However, hackers do all the time!  They make the email look so real that you think its the real thing.  If you get an email asking for user name, passwords, or verify your information then do not click on the link in the email. Instead go to the site the normal way you do and  check it out. Never click on a file that has an “.exe”, “.html” or “zip” extension unless you are 100% absolutely sure about the email or you may let a virus in!

When you call  to check on suspicious emails do not use the number in the email because hackers have call centers too!  In fact data thieves will disguises themselves as your service provider and may even call you directly to request your information.

Your information is important. If you have questions concerning data security, data backup or need help call Advanced Business Computers Inc.  Insure your data is secured whether at home, in the office or on the go.  You have a business to run which takes time to educate yourself in your field of expertise.  Unless you have time to continually train on data security, review virus programs and know the current ways hackers can breach your data  let the experts do it for you. F-Secure is a low cost way to greatly protect you from thieves who make a living by stealing your information.