There is a wise saying you can take your horse to the water but you can not force it to drink. The same holds true when selecting new copiers, laser printers and office fax equipment. People tend to focus on the wrong thing when selecting equipment such as Ricoh digital copier printer, HP laser printers or canon fax machines.

What is the number one most asked question when selecting a new laser printer or digital copier?  PRICE

What is the number one and two problem encountered?  Printer and copiers failing right after the warranty ends and the toner cartridges cost a small fortune on the new office copier or multi-function printer.

Why?  Because see question one.  If you pick a print, copier or fax solely by price without looking at durability and cost of operating you will have the number one problem.

Laser printer and digital copiers scanners supplies, copier printer repairs and the maintenance costs far out weigh the initial cost of the equipment over the time you own the equipment.  If you purchase a printer copier by the equipment cost or “name” then you stand a high chance of having the number on problem.

When selecting a printer, copier of fax machine step back and ask your self a few questions.  How much usage will the laser printer or digital copier receive in a month. Take the average pages per day your copier or laser printer will print and multiply it by 30 days. No use that number to determine you monthly supply cost of your laser printer toner cartridges or copier scanner toner.

Also, list the features your need before you buy the laser printer fax or digital multi-function copier. Do you need:  copier fax option, scanning to computer, fax to email, network printer copying, color printing,  duplex two sided copying or printing, size of paper drawers needed and connectivity of the printer or copier .

How many people will the digital copier? What types of paper does the digital copier or laser printer need to handle?  (photo, business, graphs)

Now take all this information and start searching for the device that fits your printer or copying needs.

Questions to ask:

1:     What is the average cot per page for the supplies?  This one is tricky because the manufacturers quote “X” of pages at 5% coverage. Most people print and copy at a higher rate. If you are printing color on some machines the cost to print a page with 15% coverage (average graph) costs $0.42 to $.067 per page due to high supply costs.

Rule of thumb: the lower the cost of the device the higher the cost to operate and shorter the life of the copier printer.

2:     What is the monthly rating on the laser printer or digital copier MFD (multi-function device)?   Take the monthly duty cycle and time it by 20%.  The result is the maximum recommended industry monthly print copy volume.

If you want your copier printer or fax machine to last 3..5 years then get one with an industry monthly recommended volume above your estimate monthly usage.  If you are not sure call us and we will calculate the number for you.

3.    Are there compatible laser printer or digital copier cartridges available?  If you really want to cut your costs used compatible supplies where the company’s guarantees that if the compatible ever causes a problem with your printer copier or fax machine they will repair it for free.

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Advanced Business Computers, Inc.

sales@acbtechsolutions.com