Colliding Machines: Copier verses Printer Verses MFD – Which one do you choose? (and save a bunch of money and hassles)

by Michael Klein Advanced Business Computers, Inc.

The major players in the copier business are attacking your printers. The copier leasing companies are trying to get you hooked into longer term contracts and many times it causes headaches and more expense!

Has your copier company approached you to take over your printers? Copier companies hole angle is to get you hooked into a 3 or 5 year printer copier agreement and then keep you going for even more years!  And then half-way through the copier leasing companies attached you again and get you for another 5 years in a never ending cycle.

Now they are attacking your printers and desktop MFD’s. Which way is better? It depends upon your work area. The copier maintenance cost per page use to be lower with the centralized copier printer machines. However, the wasted staff time usually counter any savings from central MDF copier printer.  It takes time to leave your desk, take to you co workers, sort through the jobs at the all in one printer copier scanner and then finally go back to your desk. It is estimated that each job produced on a central copier printer scanner costs $1.76 in labor hours. So you cost per page just skyrocketed. Printers cost per page were traditionally higher.

The printer and copier based multi-function devices,  if you get the correct one to fit your business, ha an average life span of 7 years. So what is the true cost difference? Very little! Which one should you choose? If there are areas very close to each other (a couple of steps) of high printing volume then a centralized copier printer MFD would work.

However, if your staff needs to get up, walk to the centralized copier printer fax scanner machine, visit other staff members on the way and have a coffee break then the centralized so called copier printer lease cost saving device will cost you a bunch more in staff productivity. In addition, most companies own their own printers. Whereas, in most cases copiers are leased. Leases are great when you do not have the capital to spend on equipment. However, if you already have good printers why replace them.

The best way to determine the best mix is through an audit process. The audit will determine your true copier lease paper usage (how many pages per device), true service cost and actual per page cost. Be careful of per page programs if you do not know your printing volume.   Low per page cost sounds great, however, the minimum monthly requirement of lease sometimes double and even triple your cost per page.

Email us or put a post on this blog to Get Your Free report   “WHAT COPIER COMPANIES DO NOT WANT YOU TO KNOW” Can Cost your Thousands Over the Lease of Your equipment. Learn the tricks copier companies play to get your money!

It tells you How to do a simple Self Audit to determine your true per page hard costs. It does not take into account your staff time, not including Soft Costs. Soft costs are explained on the site too.

If you have may questions please feel free to contact us. See our website for additional information.   Fell free to request help through our blog or go ahead to our website.

I hope this article was helpful.

Have a fantastic day.

Sincerely

You’re Friends Advanced Business Computers, Inc.